Minute Writing Skills

Image by Thought Catalog

Online workshop aims

This online workshop will help you to prepare for producing minutes with confidence, whether you have experience or not. It includes aspects of mindset, some discussion on writing skills and on interpersonal techniques, such as working seamlessly with the chairperson. It will also build the confidence you need to take control of your role in the meeting to elicit the information you need to write minutes that are fit for purpose

Webinar 1: The Problems with Minute Writing

  • Introductions, setting context and agreeing key objectives

  • Problems with minute writing
    - For the minute-writer and attendees
    - Confidence vs competence
    - Importance of a good chairperson and agenda
    - The importance of asking the key questions

  • The writing process steps: purpose, planning, production

  • Planning
    - Pre-meeting – setting yourself up to succeed
    - Agenda and room preparation
    - Post-meeting actions

Webinar 2: Planning Your Writing

  • Style and tone – how to write minutes that are fit for purpose

  • Gaining agreement

  • Purpose and readership
    − Style and tone – how to write minutes that are read and acted upon
       - Word choice
       - Gaining agreement during the meeting
       - How you add value to the meeting
    − Helping the chairperson
        - Practical exercises (to be carried out post-webinar)

Webinar 3: Production

  • George Orwell’s Rules

  • Word choice, style, type of document

  • The art of summarising

Webinar 4: Polishing and Next Steps

  • How to check and polish your documents

  • Further writing exercises, tutor support and peer review post-webinar

  • Close and action plans